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The California Supreme Court has issued a landmark decision drastically redefining who can be classified an independent contractor.Dynamex Operations West, Inc. v. Superior Court.The new criteria potentially expose tens of thousands of businesses who have relied on the old rules to legal actions for unpaid minimum wage and overtime, deprivation of meal and rest breaks, and other alleged violations of this state’sIndustrial Wage Orders.
The California Supreme Court has issued a landmark decision drastically redefining who can be classified an independent contractor. Dynamex Operations West, Inc. v. Superior Court. The new criteria potentially expose tens of thousands of businesses who have relied on the old rules to legal actions for unpaid minimum wage and overtime, deprivation of meal and rest breaks, and other alleged violations of this state’s Industrial Wage Orders.
Since 1989, California has relied on a flexible multi-factor standard for distinguishing contractors from employees, most importantly a company’s control over work details. S. G. Borello & Sons, Inc. v. Department of Industrial Relations.
The Dynamex Court pronounced its near-inflexible determination to treat workers engaged in labors central to a company’s products or services as employees, citing the economic incentives and competitive advantages to businesses that misclassify workers as independent contractors.
Thus, to establish a worker is properly classified as an independent contractor, a hiring company must now prove all three prongs of an all-or-nothing “ABC” test:
(A) that the worker is free from the control and direction of the hirer in connection with the performance of the work, both under the contract for the performance of such work and in fact; (B) that the worker performs work that is outside the usual course of the hiring entity’s business; and (C) that the worker is customarily engaged in an independently established trade, occupation, or business of the same nature as the work performed for the hiring entity.
While (A) and (C) factors are familiar, (B) is an expansive and rigid take on who must be considered employed in a business’s operations. For example, for some decades, general building contractors have hired independent sub-contractors to perform particular portions of a construction job, masonry, plumbing, electrical, etc. The Dynamex decision now casts that traditional relation in doubt. On the other hand, under Dynamex a building owner who directly hires a series of specialty contractors to perform work on his or her property would likely not be the employer of those service providers if he/she can be fairly considered as not in the business of construction.
Needless to say, this new standard is bound to create a period of uncertainty as government, attorneys and courts work to sort out the many questions arising from the decision. Particularly any enterprise that relies heavily on hiring independent contractors to produce any part of its goods and services should urgently address the impact of this decision on its operations.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Helena Kobrin
June 1, 2018
California lawprohibits discrimination against employees and applicants for their membership in any protected class, including national origin.The California Fair Employment and Housing Council(FEHC), which enacts regulations to protect employees and job candidates from unlawful discrimination, harassment and retaliation, recently issued greater national origin protections.
California law prohibits discrimination against employees and applicants for their membership in any protected class, including national origin. The California Fair Employment and Housing Council (FEHC), which enacts regulations to protect employees and job candidates from unlawful discrimination, harassment and retaliation, recently issued greater national origin protections.
Effective July 1, 2018, new regulations expand the definitions of “national origin” and “national origin groups.”
The new regulations expand national origin discrimination to include:
The regulations also provide examples of potentially unlawful harassing conduct, including deportation threats, mocking someone’s accent or language, and the use of derogatory comments, slurs or other non-verbal conduct.
Prevention of national origin discrimination and harassment claims begins with educating management and workers alike through well-written and updated workplace policy and protocols.
See also:
For more information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Cindy Bamforth
June 1, 2018
When a worker’s employment ends, what should be included in a final paycheck is determined by California’s laws, the employer’s specific policies in place during the employment period, and the circumstances of the employment ending.
When a worker’s employment ends, what should be included in a final paycheck is determined by California’s laws, the employer’s specific policies in place during the employment period, and the circumstances of the employment ending.
When an employer terminates a worker without advance notice, all wages and earned but unused paid vacation are due and payable immediately. However, if an employee gives less than 72-hours’ notice, the employer has 72 hours to provide the final paycheck. If the notice given exceeds 72 hours, all wages must be paid on the last day of work, although if the notice was for a more extensive time period, you would also make all regular payday wage payments prior to the final one.
Here are some basic rules about what is and is not included in a final pay check:
Earned Vacation Pay Must be Included in Final Check: California does not require an employer to provide paid vacation to any of its workers. However, when a business does offer this benefit, an important rule applies. Under California law, whenever the employment relationship ends, for any reason whatsoever, and the employee has not used all of the employee’s earned and accrued vacation hours, the employer must pay the employee these hours.
Vacation pay is paid out at the rate the employee was earning at the time of separation from the employer.
Sick Pay Does Not Have to be Included: Under California law and the law of all California municipalities that have adopted their own paid sick leave laws, unused sick pay does not need to paid out at the end of a worker’s employment. However, if the business has a paid sick leave policy that says it will pay out unused sick leave upon termination or at the end of the year, then it must also pay any unused sick leave amounts in the final pay.
The situation may not be so clean-cut. Some workplace policies combine paid vacation days, personal days and sick days into a single “paid time off” policy. In this instance, all such days are an accruing benefit and the employer must pay the amount equal to the earned but unused days at termination. It requires full review of an employer’s exact policies to know whether this applies in specific circumstances.
Some Commissions May Be Excluded from Final Pay. Whether an employer must pay all commissions according to these final pay laws depends on what the employer’s commission policies are, when commissions are considered earned, and when clients or customers pay the fees on which the commissions are based. For example, if the policy states that a commission is only earned when the customer pays, and customer hasn’t paid on the employee’s final date, the employer can pay the commission later at the time the customer pays the fees.
See also:
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Helena Kobrin
May 25, 2018
On Tuesday afternoon a customer walks in your restaurant with his giant Deerhound and starts ordering lunch for both of them. The waitress, surprised and unsure about this arrangement, asks her supervisor if the customer needs to leave because of the “no pets allowed” policy.
On Tuesday afternoon a customer walks in your restaurant with his giant Deerhound and starts ordering lunch for both of them. The waitress, surprised and unsure about this arrangement, asks her supervisor if the customer needs to leave because of the “no pets allowed” policy.
May the supervisor promptly show the dog and his owner to the door? Not if the dog is a service animal. Any business establishment open to the public must allow its disabled customers’ service animals to be admitted to the same areas as other customers as provided under federal and California law.
A service animal is defined as any dog (and, under federal law, a miniature horse) that is individually trained to do work or performs tasks for the disabled individual’s benefit, such as protection and rescue work, pulling a wheelchair, or fetching dropped items.
If it’s not already evident why the person needs the service animal, then the public entity may ask these two questions: (1) whether the animal is required because of a disability, and (2) what work or task the animal has been trained to do. The business may not ask about the nature or extent of the disability, for any training documentation, or for a demonstration of the animal’s trained tasks.
However, the service animal must be under the handler’s control at all times (e.g. a harness, leash, voice control and/or signals). If not, and the owner does not take effective action, or the animal is not sufficiently housebroken, then the public entity may remove them.
A business accepting a service animal onto the premises is not responsible for its care or supervision. Additionally, if other individuals are normally charged for the damage they incur, then the business may charge the disabled individual for damage caused by the service animal.
All businesses open to the general public should modify their policies and practices to permit the use of a service animal on their premises, which includes modifying any policy that blanketly prohibits animals from entry.
California businesses failing to comply with these provisions may be found guilty of a misdemeanor, punishable by a fine up to $2500.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
See also:
Cindy Bamforth
May 24, 2018
Hourly employees must be paid for all “hours worked.” Where an employee is required to travel for work, near or far, the employer must compensate the worker for that time. Exceptions are normal commute time or road trip downtime. Thus, an hourly worker who watches a movie through a flight for business is still earning pay for his or her hours on the plane except the time spent taking a meal, as traveling employees are still entitled to meal and rest breaks.
Hourly employees must be paid for all “hours worked.” Where an employee is required to travel for work, near or far, the employer must compensate the worker for that time. Exceptions are normal commute time or road trip downtime. Thus, an hourly worker who watches a movie through a flight for business is still earning pay for his or her hours on the plane except the time spent taking a meal, as traveling employees are still entitled to meal and rest breaks.
Businesses may establish a lower hourly rate of pay for unproductive but compensable travel time. Thus, an employer could pay an hourly employee minimum wage (currently $11.00/hour in California for businesses with 26 or more employees) for the transit time and that worker’s higher, normal rate (say, $20.00/hour) for time spent working at the destination that day. If that worker flew for five hours ($11.00/hour x 5 hours = $55.00) and then attended a conference for another three ($20.00/hr x 3 hours = $60.00), his total pay that day would be $115.00.
Unless there is a clear written agreement setting a special, reduced “travel rate,” the compensation is at the employee’s normal hourly rate, which may be no less than minimum wage. See, California Minimum Wage Rates for 2018 (December, 2017). The state’s daily and weekly overtime laws also apply to work-related travel days. Thus, a worker that spent a ten hour day flying to New York and then preparing for a meeting in the hotel room has earned eight straight time hours and two overtime hours.
California is one of the few states that require overtime premium pay either weekly (“time-and-a-half” after 40 in a week) or daily (“time-and-a-half” after eight hours in a day, “double time” after 12 daily hours). See, The Basics of Overtime (May, 2018).
Things get more complex when a California employee works either daily or weekly overtime while earning separate hourly rates during a pay period. Employers must calculate those 1.5x and 2x premium rates based upon the “regular rate of pay.” To calculate the “regular [hourly] rate” to be used for paying overtime, the employer must add up all non-overtime compensation for a week and divide it by the total number of hours worked.
Thus, if the above worker flying to New York also returned to California that same week, working a total of 50 hours, with ten of those hours at the $11.00/hour travel rate ($11.00/hr x 10 hrs. = $110.00) and the other 40 hours at the $20.00 rate ($20.00/hour x 40 hrs. = $800), his total earned compensation would of course be $910.00 for those 50 hours. The regular rate would be $18.20/hr ($910.00 ÷ 50 hrs = $18.20), making the 1.5x premium rate for each of the ten overtime hours $27.30.
If the worker had any very long work days that week exceeding 12 hours, the employee would earn 1.5x the regular rate for the each of the 9th – 12th hours worked in that day and then 2x the regular rate for each daily hour worked over 12. So, if the employee worked five days of 8, 10, 12, 14, and 8 hours respectively, the additional pay for overtime on both a daily or weekly calculation would be for 10 hours at an additional .5 premium rate per hour (or 10 x $13.65 overtime premium) and 2 hours at an additional 2x premium rate per hour (i.e., 2x $27.30 overtime premium). The employer would therefore pay $910 + $136.50 + $54.60 for that week.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Helena Kobrin
May 18, 2018
Upon arriving to work on Monday morning your customer service manager asks if she can bring her monkey to the office.
Upon arriving to work on Monday morning your customer service manager asks if she can bring her monkey to the office.
Must management grant her request? It depends. If she needs the monkey to reasonably accommodate her disability, then the employer will most likely have to grant her wish. Only where accommodation choices would legitimately impose undue hardship is the company justified in denying the request.
Under federal law an assistive animal is any dog or miniature horse trained to perform tasks to benefit a disabled individual.
California more broadly defines an assistive animal as any animal “that is necessary as a reasonable accommodation for a person with a disability.”
In addition to trained dogs, California recognizes all trained or untrained support animals that provide “emotional, cognitive, or other similar support to a person with a disability.”
Thus, even an untrained monkey could qualify if it provides emotional support to an applicant or employee with a physical or mental disability.
As part of the interactive process, the employer may ask the customer service manager to provide a letter from the employee’s health care provider confirming that she has a disability and explaining why the assistive animal is required in the workplace (e.g., why the animal is required to enable the employee to perform her essential job functions). The employer may require annual recertification of the continued need for the assistive animal.
Employers may also set minimum standards for assistive animals, such as requiring them to be free from offensive odors, be fully housebroken, and not a danger to anyone’s health or safety. In California, only within the first two weeks of allowing the assistive animal in the workplace may the employer challenge whether the animal meets such standards.
California employers should:
Please note different rules apply for businesses open to the public concerning customers’ service animals. We will provide more specific information about these requirements in a future article.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
See also:
Cindy Bamforth
May 15, 2018
No California employer is obligated to provide paid vacation time to its workers. However, such benefit is a common practice, promoting morale and productivity. Once a company grants paid vacation (for example, one week annually), it is considered an accruing benefit, i.e., an employee earns it gradually throughout the working year. See,Vacation Pay in California(March 2011) andRequiring Use of Paid Vacation for Unpaid Leaves(August, 2012).
No California employer is obligated to provide paid vacation time to its workers. However, such benefit is a common practice, promoting morale and productivity. Once a company grants paid vacation (for example, one week annually), it is considered an accruing benefit, i.e., an employee earns it gradually throughout the working year. See, Vacation Pay in California (March 2011) and Requiring Use of Paid Vacation for Unpaid Leaves (August, 2012).
As vacation benefit “accrues” throughout an annual cycle, a worker who ends employment in the middle of that year will have earned his or her proportionate share of the full annual benefit. On the other hand, under a policy of one week paid vacation each calendar year for full-time workers, an employee who doesn’t take any time off for, say, ten years is going to have ten weeks of pay coming to him or her upon departure. An employer who neglects to pay the accrued amount on the employee’s departure will be subject to a penalty of as much as one month’s wages.
To prevent large vacation pay accruals, an employer’s written paid vacation policy can put a cap on how much vacation a worker can accrue (for example, 18 months of benefits). Such a policy will put vacation accrual on hold after the specified amount of accrual time and direct the worker to utilize at least some paid vacation, after which the benefit can begin accruing again up to the specified limit.
Additionally, business does not necessarily go on vacation during the prime months for taking time off. In order to ensure continued production and service to their publics, employers have the right to manage their workers’ vacation timing, including approval of scheduling and the number of vacation days a given worker may take at any particular time.
Manager thought and care are required. For example, an employer may not deny vacation time to a worker simply because that person recently returned from a medical disability leave. Such grounds – unrelated to business production demands — could constitute unlawful retaliation. In the event management must deny a proposed vacation period or suggest alternative dates, written confirmation of the actual work-related reasons is a very good idea.
Companies should specify the scheduling ground rules in any policy providing such benefits, including a requirement of written requests well in advance of planned vacations and a clear statement that it is ultimately management’s prerogative when and how the company will schedule vacation time.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Helena Kobrin
May 10, 2018
TheCalifornia Fair Employment and Housing Act(FEHA) requires employers with five or more on payroll to engage in an “interactive process” with a worker requesting accommodation of a disability. The employer must have timely, good faith and ongoing discussions to explore if and how to reasonably accommodatethe physically or mentally disabled worker’s ability to perform theessential functionsof his or her job. Failure to do so can be a costly error.
The California Fair Employment and Housing Act (FEHA) requires employers with five or more on payroll to engage in an “interactive process” with a worker requesting accommodation of a disability. The employer must have timely, good faith and ongoing discussions to explore if and how to reasonably accommodate the physically or mentally disabled worker’s ability to perform the essential functions of his or her job. Failure to do so can be a costly error.
On April 24, 2018, the California Department of Fair Employment and Housing (DFEH) announced that it settled a reasonable accommodation case with the Compton Unified School District (Compton Unified) for more than $200,000.
Complainant worked as an elementary school teacher for 16 years. She had allegedly asked for accommodation because she could not physically reach above shoulder level. After a brief meeting, Compton Unified concluded “that writing on the board is an essential function of teaching second grade and that the complainant could not be accommodated.” She had to remain on leave until she was eventually terminated.
In response, the teacher filed a DFEH complaint alleging that Compton Unified refused to provide reasonable accommodation for her disability.
DFEH Director Kevin Kish stated in the press release: “When employees have disability-related restrictions, the law requires an interactive process, and that process is more than a short meeting without discussion of possible accommodations.”
Employers should always proceed with caution when responding to an employee’s request for disability accommodation. This includes properly engaging in an ongoing, thorough, fair and well-documented interactive process that identifies various potential accommodations and determines the strengths and weaknesses of each one.
The employer is only justified in refusing to reasonably accommodate the disabled employee where accommodation choices would legitimately impose undue hardship. The undue hardship standard is difficult to satisfy and the employer should consult with competent and experienced legal counsel before making that determination.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
See also:
Cindy Bamforth
May 9, 2018
Attorneys for employees alleging underpayment or other wage irregularities will regularly add a pay stub violation claim to the mix. By definition, if an employer has erred in wage calculations, it has messed up the earnings statements. California law on the specific information that must be included on a stub is detailed and virtually unforgiving of widespread or long-term mistakes.
Attorneys for employees alleging underpayment or other wage irregularities will regularly add a pay stub violation claim to the mix. By definition, if an employer has erred in wage calculations, it has messed up the earnings statements. California law on the specific information that must be included on a stub is detailed and virtually unforgiving of widespread or long-term mistakes.
Up until July 1, 2015, this state required nine possible items that must be listed. Employers now must include as many as 16 points. See California’s Itemized Pay Stub Requirements (March, 2016).
A. The First Nine California Pay Stub Requirements: As we reported in “Pay” By The Rules: California Pay Stub Requirements (July, 2009) these items, listed in Labor Code 226(a), are:
(1) Gross wages earned;
(2) Total hours worked (except salaried exempt employees);
(3) Piece rate units and rate, if applicable;
(4) All deductions, including taxes, disability insurance, and health and welfare payments (deductions ordered by the employee may be aggregated and shown as one item);
(5) Net wages earned;
(6) Inclusive dates of the pay period;
(7) Name of the employee plus last four digits only of social security number or an employee identification number;
(8) Name and address of the legal employing entity; and
(9) All applicable hourly rates the employee earned during the pay period and the number of hours worked at each hourly rate.
B. Required Listing of Employee’s Paid Sick Days Benefit: As in California Paid Sick Leave Law (August, 2015), most employers in this state have also been required since July 2015 to include:
(10) Written notice of the amount of available paid sick leave on the employee’s pay stub or a separate writing provided with the employee’s wage payment.
Under revised Labor Code 246(i), an employer who provides unlimited sick leave to its employees (no maximum cap) may now meet this notice requirement by indicating “unlimited” leave on the employee’s itemized wage statement or in a separate writing provided on each designated pay date.
C. Further Required Paystub Listing of Rest and Recovery Pay for Certain Employers: As in Piece Work Compensation Is a Wreck Waiting to Happen (December, 2015), employers utilizing any form of a so-called piece work (production-based) compensation system have been further obligated since January 1, 2016 to pay affected workers separately for rest and recovery time. New Labor Code 226.2(a)(2)(A) now requires such employers to list three additional items on each pay stub:
(11) Total hours of compensable rest and recovery periods in the applicable pay period;
(12) Rate of compensation for such periods; and
(13) Gross wages paid for those rest and recovery periods during that pay period.
Under Labor Code 226.2(a)(2)(B), unless a piece work-paying employer includes an hourly minimum wage base rate in its compensation system, that employer will also have to list yet three more items on each pay stub for affected workers:
(14) Total hours of other compensable nonproductive time in the applicable pay period;
(15) Rate of compensation for such time; and
(16) Gross wages paid for that time during the pay period.
Employer attention to such detail is important. Labor Code 226(e) provides that an employer’s knowing and intentional failure to comply may entitle each worker affected to recover at least $50 for the first violation and a minimum $100 for each subsequent occurrence up to a maximum of $4,000. In the event a company’s non-compliance applies long-term to a large number of employees, the total potential liability could be very significant.
This state’s Labor Commissioner has for many years listed a template pay stub illustrating the placement of the above nine items. See: http://www.dir.ca.gov/dlse/PayStub.pdf. However, the state has not yet offered what it considers acceptable examples of pay stubs containing additional items (10) through (16) above. This lack of government guidance makes it all the more important that affected employers consult with legal counsel to determine how best to bring their pay stub formats into compliance with the above-described new California pay stub requirements.
For further assistance, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
Helena Kobrin
Updated May 3, 2018