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COMPLIANCE COUNTDOWN
California Pay Data Reporting
Deadline Nears,May 13, 2026
California private employers should confirm whether they must file 2025 pay data reports with the California Civil Rights Department (CRD), due May 13, 2026. Covered employers submit these through the CRD’s Pay Data Portal. The program aims to identify and deter pay disparities based on sex, race, and ethnicity.
Private employers with 100 or more payroll employees must file a payroll employee report. Those with 100 or more labor contractor workers must file a separate labor contractor employee report. Reports must include employees based in California or assigned to a California establishment.
Employers must report workforce data by establishment, job category, race, ethnicity, sex, pay band, hours worked, median and mean hourly rate, and NAICS code, using a workforce snapshot from a pay period between October 1 and December 31, 2025. The CRD indicates this year’s pay data reports must also include employees’ overtime pay exemption status, employment type, and weeks worked during the reporting year.
If an employer fails to file, the CRD may seek a compliance order and recover costs. Courts may impose civil penalties of up to $100 per employee for a first violation and up to $200 per employee for subsequent violations. Labor contractors may share penalties for failing to provide required pay data.
Take-Aways:
Covered California employers must verify filing obligations, gather data promptly, and submit pay data reports by May 13, 2026. The process promotes pay equity and reduces penalty risk.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
See also:
Cindy Bamforth
May 7, 2026
If you are an employer facing possible litigation, or have an employee issue on which you need immediate guidance, call us to set up a consultation, or submit your message.
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