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California and the federal government require employers to conspicuously post a range of printed statements on workplace laws and required procedures, most available online from such agencies as the California Department of Fair Employment and Housing (DFEH), California's Employment Development Department (EDD), the California Department of Industrial Relations (worker's compensation), the California Industrial Welfare Commission (IWC) (wage orders), and the U.S. Department of Labor.
California and federal law have forbidden employers from emailing the required notices to their remote work force to print and post; currently all must be delivered hard copy.
Effective January 1, 2022, California Senate Bill 657 (SB 657) will permit employers to email certain mandatory posters to teleworkers to print (at the employers' expense) and post in their home offices -- so long as the employer also physically posts the required postings in its primary workplace.
Unfortunately, SB 657 only permits electronic distribution of some and not all required postings, e.g., minimum wage notices. It does not cover the DFEH, EDD, or other state and federal notices, which must still be distributed hard copy to all remote workers.
Take-Aways:
Until such time as all posters can be distributed electronically, it's safest to mail hard copies to remote workers.
Employers can also require employees to send photos showing the printed posters tacked on their home office walls.
Employers may purchase a wide-ranging "all-in-one" California and federal employment notices poster for 2022 through the California Chamber of Commerce website.
For further information, please contact Tim Bowles, Cindy Bamforth or Helena Kobrin.
See also:
Cindy Bamforth
October 28, 2021
If you are an employer facing possible litigation, or have an employee issue on which you need immediate guidance, call us to set up a consultation, or submit your message.
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